Tips to automate Entrance Examination Management of Education Institute: Do you conduct entrance exam as a part of academic admissio...
Tips to automate Entrance Examination Management of Education Institute:
Do you conduct entrance exam as a part of academic admission
process? Do you want to simplify that entrance exam? For various education
institutes or universities there are hundreds or even thousands of candidates applying
from multiple locations and conducting online entrance exam for those
candidates is a herculean task. So today I'm going to share five steps
in order to simplify the entrance examination approach using technology so stay tuned.so admission process using
entrance examination implementation involves a lot of steps like accepting
admission form then accepting online
payment from the candidates then issuing
the hall ticket to those respective candidates and then managing the entrance
exam and then proceeding ahead with your
admissions cycle. So all the steps involve a lot of administrative as well as
logistical activities and if you'redoing it manually or if
you're doing it partially with the use of technology then it might take
a lot of time and number of errors associated with overall admissions cycle
might also increase. So admission process is very time bound activity. There
are a lot of tasks which need to be completed within a specified time frame or within
the stipulated deadline. So if you are not able to complete those tasks within
stipulated that time then overall satisfaction associated with admission
process might decrease among prospective students. So you can definitely use
technology in order to simplify that entrance examination approach.
So first step while implementing your entrance examination approach using technology will be accepting online registration of the respective candidates or the students. So while accepting online registration you can use best practices provided by our epravesh platform where you can digitize the entire admission process where you can accept all the information of the respective candidates along with the academic information. There is also a facility where you can accept all the documentation or all the documents like caste certificate or academic credentials certificates or mark sheets in the digital format so that entire form filling process can be managed in a paperless environment.
Next key task is accepting online fee payment associated with your entrance examination registration. So there are various techniques and tools available using which you can easily accept online fee using net banking credit card debit card or even the mobile wallets. that will help you to simplify overall payment management associated with entrance examination approach. So while accepting online registration Candidates can provide their preferences associated with Entrance Examination Center so candidates can provide say 3 to 4 preferences of cities where they would likely appear for the entrance exam. Next key task associated with entrance examination approach is generating hall ticket or issuing those hall tickets to respective candidates. So as soon as you are able to accept digital applications along with fee payment for the entrance exam. Then you can scrutinize those applicants and you can shortlist suitable candidates who can appear for the entrance exam and While issuing the hall ticket Our system will run the algorithm so that will understand the preferences provided by the students in order to appear for the entrance exams. The system will take into consideration various preferences associated with cities like first preference might be say New Delhi second preference might be say Jaipur and 3rd preference might be say Luck now. So all those preferences will be taken into consideration along with respective seating capacity associated with an examination center at the respective centers and then online hall tickets will be issued to those respective candidates within their respective login. So entire process can be easily managed in a paperless environment and all those things will be easily communicated to the respective students in the form of email as well as SMS. next step after generation of hall ticket or issuing hall ticket to the respective candidate is conducting online entrance exam. So while conducting online entrance exam you can have two approaches. First approach is you can have online exam at respective physical examination center where physical exam invigilation will be available so you can conduct those online entrance exam across multiple cities as well as when multiple locations using our tie up in those cities. So if candidates are appearing for the exam and they have selected multiple exam centers then you can easily conduct those online entrance exam using our technology provided by Eklavya platform.so Eklavya platform provides you various facilities where you can easily upload your question bank in a secure manner in an encrypted format. And that question paper will be only published online it will be only be available on the respective online examination date and time so students can appear for the online exam from the Physical Examination Center.
Our second approach would be you can use the remote proctoring technology to simplify the entrance examination implementation.so in case of remote proctoring candidates can appear for the online exam in a secure manner where system captures audio as well as video streaming of the candidates. So if a candidate is appearing for the online exam from any location say exam center or office or home then the system will be able to keep track on that candidate activity and system will be able to easily identify if any kind of cheating happening during online examination implementation. So if your candidates have located remotely across multiple locations and if you would like to save all the cost associated with online examination implementation then you can opt for remote proctoring as well. So as soon as you are able to complete the entrance exam system will generate the results associated with the entrance exam and while defining the admission criteria you can define weight ages associated with admission selection process where you can give this 60 percent weight age to the entrance examination performance and 40 percent weight age to say academic performance. You can completely customize that criteria associated with admission process and as soon as you are able to define that criteria the system will be able to shortlist the respective candidates. Our system will be able to define the merit list associated with the respective candidates and you can allocate the admission course for those respective candidates using our centralized admission algorithm. Next key task would be candidates can easily make the fee payment with admission so that they can confirm the admission process associated with that. So to conclude you can easily convert entrance exam implementation in a paperless manner using all those approaches showed on the screen like accepting online fee payment and accepting online registrations or issuing digital hall tickets or conducting online entrance exam and providing the admission confirmation through email and SMS confirmation. We have been working with multiple educational institutes as well as many reputed universities in order to simplify their entrance exam so we have conducted various entrance exams using physical examination infrastructure as well as we are using remote proctoring technology in order to simplify those entrance exam. There are various institutes or universities those who have completed the entrance examination implementation using our best practices of our platform in quite successful manner. So thousands of candidates have successfully appeared from online exam using our technology.
So first step while implementing your entrance examination approach using technology will be accepting online registration of the respective candidates or the students. So while accepting online registration you can use best practices provided by our epravesh platform where you can digitize the entire admission process where you can accept all the information of the respective candidates along with the academic information. There is also a facility where you can accept all the documentation or all the documents like caste certificate or academic credentials certificates or mark sheets in the digital format so that entire form filling process can be managed in a paperless environment.
Next key task is accepting online fee payment associated with your entrance examination registration. So there are various techniques and tools available using which you can easily accept online fee using net banking credit card debit card or even the mobile wallets. that will help you to simplify overall payment management associated with entrance examination approach. So while accepting online registration Candidates can provide their preferences associated with Entrance Examination Center so candidates can provide say 3 to 4 preferences of cities where they would likely appear for the entrance exam. Next key task associated with entrance examination approach is generating hall ticket or issuing those hall tickets to respective candidates. So as soon as you are able to accept digital applications along with fee payment for the entrance exam. Then you can scrutinize those applicants and you can shortlist suitable candidates who can appear for the entrance exam and While issuing the hall ticket Our system will run the algorithm so that will understand the preferences provided by the students in order to appear for the entrance exams. The system will take into consideration various preferences associated with cities like first preference might be say New Delhi second preference might be say Jaipur and 3rd preference might be say Luck now. So all those preferences will be taken into consideration along with respective seating capacity associated with an examination center at the respective centers and then online hall tickets will be issued to those respective candidates within their respective login. So entire process can be easily managed in a paperless environment and all those things will be easily communicated to the respective students in the form of email as well as SMS. next step after generation of hall ticket or issuing hall ticket to the respective candidate is conducting online entrance exam. So while conducting online entrance exam you can have two approaches. First approach is you can have online exam at respective physical examination center where physical exam invigilation will be available so you can conduct those online entrance exam across multiple cities as well as when multiple locations using our tie up in those cities. So if candidates are appearing for the exam and they have selected multiple exam centers then you can easily conduct those online entrance exam using our technology provided by Eklavya platform.so Eklavya platform provides you various facilities where you can easily upload your question bank in a secure manner in an encrypted format. And that question paper will be only published online it will be only be available on the respective online examination date and time so students can appear for the online exam from the Physical Examination Center.
Our second approach would be you can use the remote proctoring technology to simplify the entrance examination implementation.so in case of remote proctoring candidates can appear for the online exam in a secure manner where system captures audio as well as video streaming of the candidates. So if a candidate is appearing for the online exam from any location say exam center or office or home then the system will be able to keep track on that candidate activity and system will be able to easily identify if any kind of cheating happening during online examination implementation. So if your candidates have located remotely across multiple locations and if you would like to save all the cost associated with online examination implementation then you can opt for remote proctoring as well. So as soon as you are able to complete the entrance exam system will generate the results associated with the entrance exam and while defining the admission criteria you can define weight ages associated with admission selection process where you can give this 60 percent weight age to the entrance examination performance and 40 percent weight age to say academic performance. You can completely customize that criteria associated with admission process and as soon as you are able to define that criteria the system will be able to shortlist the respective candidates. Our system will be able to define the merit list associated with the respective candidates and you can allocate the admission course for those respective candidates using our centralized admission algorithm. Next key task would be candidates can easily make the fee payment with admission so that they can confirm the admission process associated with that. So to conclude you can easily convert entrance exam implementation in a paperless manner using all those approaches showed on the screen like accepting online fee payment and accepting online registrations or issuing digital hall tickets or conducting online entrance exam and providing the admission confirmation through email and SMS confirmation. We have been working with multiple educational institutes as well as many reputed universities in order to simplify their entrance exam so we have conducted various entrance exams using physical examination infrastructure as well as we are using remote proctoring technology in order to simplify those entrance exam. There are various institutes or universities those who have completed the entrance examination implementation using our best practices of our platform in quite successful manner. So thousands of candidates have successfully appeared from online exam using our technology.
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